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Privacy Policy

Information on personal data processing pursuant to article 13 of the GDPR

Dear User, we would like to inform you how and why the International Energy Workshop (hereinafter simply “IEW” or “Us”) processes your personal data acquired through the website International Energy Workshop Website (the “Site” or “Website“).

This document is divided into five sections:

  • Section I, containing information generally valid for all processing carried out through the Site;
  • Section II, containing information on the processing of personal data collected through contact forms;
  • Section III, on the processing of personal data concerning events and webinars registration and participation;
  • Section IV, on sending newsletters and other informative communications on IEW’s initiatives and activities;
  • Section V, on the use of cookies.

This information does not concern other sites, pages or online services that can be reached via hypertext links that may be published on the Site but that refer to resources outside the domain, such as other entities involved in the IEW, newspapers and magazines that talk about the IEW, Facebook, Instagram, Linkedin, YouTube. Regarding the processing of personal data carried out by the social media platforms, please refer to the information provided by them in their respective privacy notices.

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SECTION I – GENERAL INFORMATION AND BROWSING DATA

The Website relates to International Energy Workshop, whose partners are listed at the following link https://www.internationalenergyworkshop.org/partners/

The CMCC Foundation act as IEW Secretariat and has been consequently designated as Data Processor, pursuant to article 28 of the GDPR, for the management of the Website.

Contact details of the Data Controller

The Data Controller of personal data is the IEW, whose Secretariat is located at the offices of the CMCC Foundation in Milan CMCC c/o BASE Milano Via Bergognone 34 20144 Milan Italy.

For any matters related to privacy and the processing of personal data, as well as to exercise the rights provided by the GDPR (see the following paragraph), you can send us an email at info@internationalenergyworkshop.org.

Recipients of personal data and data transfer

Personal data collected through the website may be communicated:

  • To CMCC Foundation staff that cooperate in the IEW Secretariat;
  • To entities involved in the IEW activities;
  • To suppliers used for the development and management of services related to the website itself.

Rights of Data Subject

What rights do you have in relation to your personal data?

As a Data Subject within the meaning of Regulation (EU) 2016/679, you have the right to request Us the access to and the rectification or erasure of your personal data or the restriction of the processing of personal data concerning you or (where the processing is based on the need to pursue the legitimate interest of the data controller or a third party) to object to its processing, in addition to the right to data portability, subject to certain conditions being met.

Right to withdraw consent

You also have the right to withdraw your consent, limited to cases where you have given Us consent to process your personal data. Any consent may be revoked at any time.

How to exercise these rights

For any questions related to privacy and the processing of personal data, as well as to exercise your rights under the GDPR, you can contact us at info@internationalenergyworkshop.org.

Right to lodge a complaint with the relevant Authority

In addition, you have the right to lodge a complaint with the relevant Data Protection Authority, at the addresses and in the manner indicated on the Authority’s institutional website, should you consider that the processing of your personal data violates the provisions of the law.

SECTION II – PROCESSING OF DATA COLLECTED THROUGH CONTACT

We process the data acquired through the contact forms on the Site in order to comply with your request to be contacted or to receive information, as well as to respond to any further requests you may have. In such case, the lawfulness of the processing activities resides in Article 6(1)(b) of the GDPR.

You are not obliged to send us your data via the contact form, but if you wish to receive information via this communication channel, you must enter the correct data indicated. Without them, we will not be able to follow up on your request to be contacted.

Data will be retained for 2 years after acquisition, unless our relationship continues (for example, through our newsletter service).

SECTION III – PROCESSING OF DATA CONCERNING EVENTS PARTICIPATION

We process the data acquired through the event registration forms, including webinars, on the Site in order to register you for the chosen event and provide you with information relevant to it. In such case, the lawfulness of the processing activities resides in Article 6(1)(b) of the GDPR.

Specifically, for in person events, we may ask your specific consent (Article 9(2)(a) of the GDPR) for processing information concerning your health status and/or religious and/or philosophical orientation, that will be used to provide a safe and suitable service based on your condition.

Furthermore, during the events, we will record, stream, and capture images that will later be shared on relevant social channels for the purpose of disseminating scientific knowledge and documenting the event itself, pursuing our legitimate interest (Article 6(1)(f) of the GDPR).

You are not obliged to send us your data via the registration form, but this is necessary to complete your registration and thus to participate in the event, unless you have other ways and/or channels to proceed with your registration.

In the case of webinars and other events that can be attended via the Internet, the data may be disclosed to the operators of the platforms through which the events are made available to users (e.g. Zoom).

In addition, by adding the event to your calendar, via the appropriate function on the Site, if any, you will share some of your personal data with the company managing the chosen application (e.g. Google Calendar, Outlook 365, etc.).

The data will be retained for 5 years after acquisition, unless our relationship continues (for example, through our newsletter service as per the Section IV).

However, this information may be specifically integrated by the partner responsible for organizing the event (both remotely and in person). In this case, please refer to the specific notice prepared.

SECTION IV – NEWSLETTERS AND OTHER INFORMATIVE COMMUNICATIONS 

Entering and submitting your e-mail address via interactive forms may result in using your e-mail address to subscribe you to our newsletter and/or to send you our newsletter and other informative communications about IEW initiatives and activities. In such case, the lawfulness of the processing activities resides in Article 6(1)(b) of the GDPR.

We give you the opportunity to object, from the outset, to receiving such communications by clicking on a special virtual button within the same interactive form.

In any case, you may exercise this right to opt out at any time later by clicking on a specific link included in the footer of the message or writing us an e-mail at the aforementioned contacts: it is not necessary to tell us why you no longer wish to receive newsletters and/or other similar communications, it is sufficient to write, even if only in the subject line of the e-mail, a sentence such as “I no longer wish to receive newsletters and other communications of this type”. In this case, we will take care of your request and remove your e-mail from the list of recipients of newsletters and/or other informative communications.

You will, however, always be free to request to receive such communications again.

SECTION V – COOKIES

What are cookies?

Generally speaking, cookies are strings of text that websites (so-called ‘first party’) visited by the user or different websites or web servers (so-called ‘third parties’) place and store in a terminal device available to the user. Depending on the function performed, it is generally possible to distinguish the following types of cookies:

  • technical cookies, which are necessary for the operation of the Site and do not require the user’s consent;
  • analytics cookies, which are comparable to technical cookies if certain conditions are met;
  • non-technical cookies, for which the user’s consent is required, usually used to trace specific actions or behavioral patterns back to specific, identifiable or identified subjects in order to group them into different profiles within homogeneous clusters, so that it is also possible to modulate the provision of the service in a personalised manner, or to send advertising messages in line with the preferences expressed by the user when surfing the web.

Which cookies we or third parties use, and when we need your consent

Through the navigation of the Site, technical cookies, analytical cookies and non-technical cookies may be installed on your device. For the use of technical cookies, as well as analytical cookies where they are comparable to technical cookies, We do not collect user consent. For the use of non-technical cookies, on the other hand, We collect the user’s consent, which is expressed through the Site’s cookie banner, and which can be revoked by the user at any time through the Site’s widget through which the user can express his/her preferences at any time. Consent to the use of cookies may also be revoked in the ways indicated at the end of this document.

Non-technical cookies include: preference cookies, which allow the Site to store information that affects its behavior or appearance, such as your preferred language or location; marketing cookies, which are used to track visitors to websites. The following fall into the category of non-technical cookies:

 

Third party Cookie name Purpose Deadline
Matomo Analytics _pk_ref, _pk_id used to produce aggregate statistics, statistics concerning the individual website, and the fourth component of the IP address is masked; 2 Year
Technical displayCookieConsent installed to store visitor preferences about cookies. technical for note banner visualization 1 Year
Technical _pk_ses PHPSESSID Session cookies Session

 

Further useful information for the user

The removal of previously installed cookies is also possible thanks to special functions of the browser or device used.

Cookies in the local browser memory can be removed by completely deleting the browsing history.

With regard to third-party cookies, users can manage their preferences and revoke their consent by visiting the relevant opt-out link (if available), using the tools described in the third party’s privacy policy or by contacting the third party directly.

Further information on how to manage cookies in some of the most popular browsers can be found at the following addresses:

Google Chrome: https://support.google.com/chrome/answer/95647?hl=it

Mozilla Firefox: https://support.mozilla.org/it/kb/Gestione%20dei%20cookie

Apple Safari: http://support.apple.com/kb/HT1677?viewlocale=it_IT

Microsoft Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

Microsoft Edge: https://support.microsoft.com/it-it/microsoft-edge/eliminare-i-cookie-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09

Brave: https://support.brave.com/hc/en-us/articles/360022806212-How-do-I-use-Shields-while-browsing

Opera: http://help.opera.com/Windows/10.00/it/cookies.html

It is also possible for tracking tools on mobile applications to be deactivated via the appropriate device settings, such as mobile advertising settings or tracking settings in general (you can consult your device settings to find the relevant one).

More information regarding the deactivation of interest-based advertising can be retrieved from YourOnlineChoices (EU): https://www.youronlinechoices.com/it/ or other similar services. With these services it is possible to manage the tracking preferences of most advertising tools.